ADMINISTRATIVE
IDEA
When parents register their children, they are required to provide
you with emergency and medical consent forms. After accurately
entering all the data in your database program, it is a good
idea to place all the forms in a binder. Designate one sheet
protector per child with his/her name and bunk on a bright colored
label, affixed on the bottom right corner of the sheet protector.
The sheet protectors should be placed in alphabetical order
and should each contain the child’s registration, trip
release, medical consent and emergency forms.
The
binder is to remain in the office at all times. Counselors receive
a copy of registration, trip release and medical consent forms,
copied back to back, and are required to carry it at all times.
Counselors should be prepared with a guide of camp’s emergency
procedures, should the need arise, G-d forbid.
As
an added safety measure, it is a good ideas to hi-tech your
safety system a bit. After entering the data in your database
program, fields such as child’s name, address, date of
birth, phone numbers, parents cell numbers, emergency contacts,
and Doctor’s name and number should be exported as a C.S.V.
file. It can then be imported into the Palm Desktop program,
matching fields appropriately. Synchronize this data on the
palm pilots of the Directors, Head Counselors, and Camp Mom,
in a separate category in the address book, titled Camp Gan
Izzy. If one of them does not own a palm pilot, it is usually
worthwhile to purchase one for as low as $60.
On
trips, counselors should wear a necklace/rope with a small,
flat clear plastic pouch hanging. On one side is their complete
attendance list so that they can keep taking attendance and
counting campers, and on the other side are the important phone
numbers & staff cell numbers. |
